POSITION TITLE:  Unit Secretary

SALARY RANGE:  $3,599.00 - $4,375.00 per month in Five Annual Steps

LOCATION: Watsonville

Non-Exempt salary (37.5 hours per week)

Collective Bargaining Position

[x ]  Regular   [ x] Full-Time    [  ] Temporary    [  ]  Part-time

Job Summary: While maintaining good public relations with community and implementing the vision of the Agency, this position handles secretarial and clerical responsibilities of specific professional staff members.

 

Responsibilities: An employee in this classification is responsible for the following duties: typing correspondence, memos, forms and reports from dictated notes or handwritten copy using a computer; reviewing documents and forms to assure completeness and accuracy; answering telephone console, taking messages and directing calls to appropriate staff; distributing mail; maintaining appointment calendars; making arrangements for meetings; scanning and maintaining manuals, files and records; updating data stored in the computer system; other clerical/secretarial assignments as assigned.

 

     

    Education/Experience:  Training and experience equivalent to completion of twelfth grade. Three years of clerical/secretarial work experience. Will consider education in lieu of experience, 2 years college equal 1 year experience.

     

    Special Skills and Knowledge: Knowledge Microsoft Office, office practices and procedures; English, spelling and grammar; ability to type accurately at a rate of not less than 55 words per minute using a computer. (Preference will be given to any applicant with experience utilizing computer equipment in a clerical/secretarial position.) Ability to do secretarial/clerical work involving a degree of independent judgment and requiring accuracy and speed. Knowledge of dictating equipment and how to transcribe. Ability to work cooperatively with others. Knowledge of medical terminology helpful.

     

    Send Resume via e-mail to:  Email resume to recruiting@sarc.org

     Billingual in Spanish

    No phone calls please

    POSITION TITLE: Emergency Response Coordinator
    LOCATION:  San Jose, California

    SALARY RANGE: $7,647.00 - $9,295.00 per month in Five Annual Steps

    Non-Bargaining Exempt Status

    [x ] Regular  [ x] Full-Time  [ ] Temporary  [ ] Part-time

    SUMMARY: Responsible for developing, implementing and training emergency action plan for the agency to include individuals served, their support system, vendors, and employees. Plan, manage, direct and coordinate the different activities in execution of the emergency action/response plans in preparation for disasters. Review, evaluate and analyze work environments and design program and procedures to control, eliminate and prevent disease or injury.

    SUPERVISION RECEIVED:

    Associate Director of Community Services

    DUTIES AND RESPONSIBILITIES:

    Essential Job Specific Duties:

    • Keep informed of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation.
    • Assess the emergency needs that are to be addressed in disaster planning or providing technical support to Case Management, Community Services, Health Services and administration. Responsible for all associated preparation, alerts, response, and tracking activities.
    • Develop and maintain liaisons with officials of local and area governments, schools, hospitals, and other institutions in order to facilitate plan development, response effort coordination and support of personnel and equipment. Consult with these officials to determine needs and capabilities in the event of a natural disaster or other emergency.
    • Participate on the board of CADRE (Coordinating Agencies’ Disaster Relief Effort) and participate on CADRE’s Access and Functional Needs committee.
    • Act as the primary contact for Department of Developmental Services (DDS) in case of emergencies or disasters. Provide reports and information to DDS as requested.
    • Coordinate emergency/disaster response or crisis management activities including but not limited to mitigation, preparation, response and recovery programs. Communicate evacuation orders, liaison with public shelters and implement plans and programs.
    • Update and maintain all SARC emergency notification systems. Communicate emergency/disaster activities. Collaborate with other regional center personnel to ensure maintenance, utilization, testing, and ongoing reviews of the system are completed.
    • Inspect facilities and equipment to determine their operational and functional capabilities in emergency situations.
    • Recruit and vendor service providers offering services that can support individuals and their support systems in case of emergency or disaster.
    • Review emergency plans of vendors and individuals to ensure client safety.
    • Apply for federal, state and local funding and/or grants for emergency management related needs; administer such grants and report on their progress. Provide aid in applying for FEMA assistance.
    • Keep informed of federal, state and local regulations affecting emergency plans and ensure that plans adhere to these regulations
    • Develop, implement, and maintain emergency plans and procedures to be used in response to disaster/emergencies and recovery from these events.
    • Design and administer training courses on various topics. Trainings may be for SARC staff, service providers, individuals served and their support system, or other SARC stakeholders.
    • Provide exercises of various scenarios with vendors and other community agencies to identify gaps in preparedness, and ways to address them.
    • Design instructional materials to help individuals we serve; vendors and employees plan for disasters/emergencies.
    • Be knowledgeable of workplace environments and safety practices through communication with the HR department of the agency.
    • Compliance with safety standards and government regulations.
    •  Chair Employee Safety Committee Meeting
    • Work with the HR department of the agency to be aware of the employee safety program. Assist with prevention trainings as necessary.
    • Maintain first aid and AED equipment to ensure it is fully operational
    • Develop and perform tests and evaluations of emergency management plans in accordance with local, state and federal regulations.
    • Recommend measures to help protect workers from potentially hazardous work methods, processes, or materials.
    • Investigate accidents to identify causes or to determine how such accidents might be prevented in the future.
    • Provide detailed reports verbally and in writing regarding an emergency event or accident as requested.
    • Perform other like duties as assigned

    Other Job Specific Duties:

    • Maintains respectful and clear communication with supervisor and coworkers
    • Accepts guidance, constructive advice and supervision
    • Seeks clarification or support as needed
    • Work alternative hours as required
    • Required to work long hours during an emergency
    • Attend all meetings, trainings, and conferences as assigned
    • Maintains safe and functional work environment in conjunction with Human Resources

    MINIMUM QUALIFICATIONS:

    Knowledge of:

    • Basic knowledge of Emergency Services Act, Incident Command System, Standardized Emergency Management Systems, Emergency Support Function, Recovery Support Functions, Emergency Management Mutual Aid, Hazard Mitigation Plan and Emergency Communications Systems
    • Appropriate federal, state and local laws pertaining to emergency plans
    • FEMA’s National Incident Management System preferred
    • Federal/State financial aid policies

    Ability to:

    • Maintain strict adherence to all confidential laws
    • Effectively present information in group settings to individuals served, their support system, vendors and employees of the organization
    • Ability to work with a high level of professionalism with government agencies, law enforcement, fire officials, individuals served and support system, vendors, employees and general public to coordinate emergency responses.
    • Communicate effectively verbally and in writing. Read, write and possess good grammatical skills which include accuracy and spelling, word usage, and punctuation
    • Make timely decisions, often in stressful situations. Must work well in a fast-paced, high stress environment. Must identify the strengths and weakness of all solutions and approaches, as well as the costs and benefits of each action.
    • Anticipate hazards and problems that may arise from an emergency to respond effectively
    • Possess an attitude of self-sufficiency needed to overcome challenges when support from others may be unavailable.
    • Work well with others as a contributing team member
    • Work under changing priorities and extreme time constraints
    • Adapt to change in the work environment
    • Collect and analyze data and develop and implement programs

    EDUCATION AND EXPERIENCE:

    • Masters preferred or BA with experience in emergency management, public administration, public safety or in a related field from an accredited college
    • Three years’ experience or equivalent combination of education and experience

    WORK ENVIRONMENT:

    • Work is primarily performed in professional office environment
    • Vision required to view computer monitor, read numbers and printed material.
    • Mobility sufficient to reach, lift and transport files and other work material to work areas.
    • Work outside of regular work hours and days in the evet of an emergency
    • A valid driver’s license and automobile liability insurance for the minimum amount prescribed by law or the ability to provide for independent transportation.

    Email resume to recruiting@sarc.org

    English